Calculate recurring cost
Formula
Annual cost = attendees × hours × hourly cost × overhead × meetings per week × active weeks.
Worked example
8 attendees × 1 hour × $85/hour × 1.25 × 1 weekly meeting × 48 weeks = $40,800 per year and 384 person-hours.
Common mistakes
- Using 52 weeks when the team actually has holidays or shutdown weeks.
- Confusing average monthly cost with exact calendar-month cost.
FAQ
Why use average monthly cost?
Recurring meetings happen weekly but budgets are often reviewed monthly, so annual cost divided by 12 gives a useful average-month estimate.
Last reviewed July 19, 2026.